Free event badge
generator
Upload a list of staff, parents, visitors, or delegates, style a badge, and download a print-ready PDF with crop marks and bleed. Built for open days, graduations, and conferences. Everything runs in your browser. Your list never leaves it.
CSV or Excel in, PDF out. About two minutes.
The badge studio works best on a desktop screen — your phone will do for a quick look, though.
How it works
From spreadsheet to print in three steps
Upload your list
Drop in a CSV or Excel export from SIMS, Arbor, Eventbrite, or your own spreadsheet. Map the columns once; only first name is required. No file handy? Load the sample data and play.
Style the badge
Pick a size and template, add your logo and event name, set brand colours, colour-code categories, and drop in a QR code. The preview updates as you type and matches the PDF to the millimetre.
Download and print
Get a print-ready PDF: A4 sheets with crop marks and 3 mm bleed, or one badge per page for badge printers. Double-sided duplication is one checkbox.
FAQ
Badge printing, answered
Which badge sizes can I print?
A6 (105 × 148 mm) and A7 (74 × 105 mm), each in portrait or landscape. A6 is the usual size for lanyard badges at conferences; A7 suits compact name badges. Sizes are exact in the PDF, so holders and sleeves fit.
Is my attendee list uploaded anywhere?
No. Parsing, badge layout, and PDF generation all happen in your browser. The file is never sent to a server, which matters when the list is pupils, parents, or delegates you are not allowed to share with third parties.
Can schools use this for open days and visitor badges?
Yes, and it works well for parents' evenings, graduations, and fairs too. Colour-code Staff, Governor, Parent and Visitor badges so anyone can tell at a glance who should be in the building, which your safeguarding lead will appreciate. The tool is free and the list never leaves the school's browser.
How does double-sided printing work?
Tick "Duplicate on back" and each sheet gets a matching back page, mirrored so fronts and backs line up when your printer flips on the long edge. Badges stay readable however they spin on a lanyard.
What paper and holders should I use?
For badges without holders, 250–300 gsm matte card feels right. If you use plastic sleeves, standard A6 (105 × 148 mm) or A7 landscape holders match the built-in sizes, and 160–200 gsm paper is enough.
Do accented and non-Latin names print correctly?
Yes. The PDF embeds a font with Latin Extended, Cyrillic, and Greek coverage, so Zoë, Björn, and Наталія all print as typed. Long names shrink automatically to fit rather than overflowing.
How many badges can it handle?
Lists with over 1,000 attendees work fine. Generation is chunked so the page stays responsive, and a progress bar shows how far along it is.
What does "Add photo matching" do?
It reserves space on each badge for a unique Pictag marker. At the event, our system detects markers in photos and each attendee automatically gets their own pictures — no facial recognition involved. This part needs a Pictag event (from £50); the badge generator itself stays free.
Badges are step one.
Photos are the encore.
Add a tiny Pictag marker to each badge and every photo from your graduation, sports day, or conference finds its person automatically. No facial recognition, fully GDPR compliant. From £50 per event.