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Visitor badges your safeguarding lead will approve
Safeguarding guidance is blunt: anyone in school should be identifiable at a glance, and a visitor should never be mistakable for staff. Colour is the fastest signal there is — a visitor badge in an unmissable colour does more than a signature in the entrance log.
Your list never leaves your browser.
Set up categories for Visitor, Contractor, Volunteer and Supply, give each an unambiguous colour, and print batches for the front office. For recurring visitors, print named badges from a list; for drop-ins, print blanks in the right colours and write on the day.
Make visitor the loudest colour
Staff spot an escorted-visitor badge across a corridor. Red for unescorted-prohibited, amber for escorted works well — align it with your safeguarding policy wording.
DBS-checked vs escorted
Use separate categories for checked regulars (supply, peripatetic staff) and escorted visitors — the band colour answers the only question that matters in the moment.
Nothing leaves the building
The visitor list is processed entirely in the browser. For a school, that means no new processor, no DPIA addendum, no data-sharing agreement.
Common questions
Can we print blank badges for walk-in visitors?
Yes — add rows with just a category and leave names blank, then write names on the day. The colour-coding still does its job.
Is this compliant with safeguarding guidance?
Badges support your policy: KCSIE expects visitors to be identifiable and supervised appropriately, and at-a-glance colour-coding is a recognised way to make status visible. Your policy wording stays yours.
Do visitor names get uploaded?
No — the list never leaves the school’s browser. There is no server-side processing of visitor data.
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